Tuesday, June 8, 2010

Job description – An important list for organization

A job description is described as the index of accurate definition of offered vacancy, genuine job elements and definition of duties to be performed. This is used to highlight the vacant positions in order to attract the attention of eligible candidates and request for their curriculum suitable as per management’s requirement. In high level organizations, a job description is always standardized. It is embedded with very clear information regarding the candidature expected for available designations.

However, to educate a candidate, copy of job description is provided to him/ her which help the candidate to take care of management rules and regulations. Human resources department can prepare an accurate job description by considering the factors; definition of function and job responsibilities, mechanism required for recruitment, training and development to be provided to the selected candidate and legal defensibility.

In case of any confusion, the job description can be reviewed to sort out the conflicts. So it serves both to an employee and also to the department. To evaluate the job description, after the final touch it should be reviewed at least once to confirm if all the attributes are mentioned appropriately. Always keep in mind, if any of the attributes vary in terms of functions and responsibilities, it can be a claim against the management. Therefore, involvement of all important factors is very important to succeed in a recruitment process.

Effective Job Description

A list comprising of functions of an employee towards his/ her department, management, Human resources and office staff, is called Job description. This list is prepared by conducting an internal analysis of the requirement on the request of a particular department. This task of preparing job description is accomplished by Human Resources Department by following a well defined procedure. Then it goes to the senior management for final approval and gets activated.

Job description is a clearly outlined based on certain elements. These elements include internal job responsibilities, amount of pay per function, cooperation with other sections and employees etc. Job description helps an individual to understand the routine functions, major duties and commitments towards the management. By understanding the depth of concerns, an employee serves in an organization honestly to justify his/ her potential and salary.

Job description is posted on websites with the declaration of available job vacancies. If the company is interested to hire candidates through consultancies, such consultants promote the offered job requirement with job description by placing online ads. Job description is an effective tool to ensure that the recruitment of eligible candidate is successful without any miscommunication. A good job description with properly used elements and accurate information always helps an organization. Hence, job description always brings positive results, if used properly.

Preparation of Job Description

A catalogue of job responsibilities, job duties and qualifications required for a particular position is called Job Description. Whenever an organization starts hiring candidates and conducting their interview sessions, the first thing taken into consideration is the job description. It is also called an overview for a profile.

Job description is very important in order to provide information to the interested candidate. With the help of job description, a company can easily call the eligible candidates without wasting resources within a prescribed time frame. Job description is widely used in small to huge managements to build up a team of brilliant brains for specific purposes. Job description helps the candidates to decide about the available vacancy as it includes educational qualifications, communication skills, salary and duration.

This method of preparing the job description, undoubtedly, is an essential function used in a company. Job description is prepared with the help of concerned department and with the orders of management. Moreover, this is provided to the selected candidates to inform them about their assigned responsibilities and daily routine. This is basically defined as a key role interaction between employees, concerned department, and Human Resources. Thus, it plays an effective role to hire suitable candidates.

Job Description- Instructed list of duties and responsibilities

Job description, as the name explains, is an instructed list of the job responsibilities along with duties and general tasks for a particular job profile. This list is prepared by the HR department with the orders of organization management which is issued depending upon the requirement of a specified job position. Every level in the management is issued with different formats of available designations as per seniority.

Importance of job description can be explained as it’s helpful to avoid confusion between different sections or among different employees. Job description is designed in such an arranged manner that it is easy to understand and educate an employee accurately to perform efficiently and come out with desired outcomes.

Job description is not only equipped with formal responsibilities, but also with the apparatus, equipments and with the explanation of someone’s sitting plan. This is a brief justification for a selected candidate, like; to whom the candidate will report, with which other departments he will be concerned and how many days leave he/she may ask for, are the other factors involved in job description. Moreover, with this description, a list of management core values, rules & regulation with terms and conditions is also provided to the newly recruited employees to settle that person in the environment of the company.